Parks Matching Grant Information
KEIZER PARKS MATCHING GRANT PROGRAM
The City of Keizer, through its City of Keizer Parks and Recreation Advisory Board, endeavors to create opportunities to work with local citizens through a "Parks Matching Grant Program" to improve the quality of the parks system.
Each year, the Budget Committee and the City Council will consider the recommendation of the Keizer Parks and Recreation Advisory Board with regard to the total amount to budget for the Parks Matching Grant Program for the upcoming fiscal year. The Keizer Parks and Recreation Advisory Board (hereinafter "Board") will have authority to approve grants each fiscal year up to the amount budgeted. All requested projects must meet the requirements set forth herein.
Each year, the Board will solicit applications from citizens for projects that will benefit parks in Keizer. To be eligible, the project must qualify under one or more of the following categories:
1. Projects that are listed in the Keizer Parks Master Plan, or;
2. Projects that qualifies as a City of Keizer standard park amenity, or;
3. Projects that would improve a park or parks in Keizer.
Applications must be received two (2) weeks prior to the next Board meeting in order to be considered at that meeting. Applications can be submitted via electronic submission, or a hard copy can be hand delivered or mailed, but must be received by the deadline set to be considered at the next Board meeting. Applications shall be submitted on a city-approved form. All applications must be addressed to Deputy City Recorder.
Completed applications received by the deadline will be considered at the next Board meeting. Applicants (or an authorized representative) must attend to be eligible, unless the Board votes to waive such appearance. A Board member cannot be an applicant.
The Public Works Director or designee shall work with the applicant to make the applications and proposed budgets complete prior to the application being considered by the Board. Projects must meet all local, state, and federal laws for parks and recreation facilities to be considered.
The Board will review each proposal and make a determination on the proposal based on the following criteria:
1. Projects that benefit the greatest number of Keizer residents and provide the "best bang for the buck";
2. Identified need for the project;
3. Likelihood the project can be accomplished on time and on budget;
4. Other projects that have been considered and deferred (see below);
5. Whether the proposed project is identified in the Parks Master Plan;
6. Any other criteria the Board believes are appropriate to consider.
The Board shall give more weight to projects that are identified in the Parks Master Plan.
The Board may approve or deny the proposal, or they may approve it with conditions. The Board may also defer decision on the proposal due to timing of the season or concern that other proposed or deferred projects would not be able to be funded. In such case, the Board may consider the deferred project in the same or next fiscal year. The maximum total grant awards cannot exceed the amount budgeted by the Keizer City Council each fiscal year.
Once an application has been approved, a meeting shall be set up between the Project Director and the Public Works Director or designee to explain the process for making donations and submitting funds toward the project, as well as to report progress being made. Prior to beginning the project, the Public Works Director must approve an itemized list of materials.
These are strictly reimbursement grants. Applicant will need to complete the project, have the project accepted by the City, and provide appropriate copies of receipts for materials and other costs associated with the project to receive reimbursement. The project is subject to city audit and receipts must be approved by the Finance Director.
The City of Keizer Parks and Recreation Advisory Board endeavors to create public/private partnerships with local citizens through a “Parks Matching Grant Program” to improve the quality of the parks system. The Board wants to engage motivated residents to get the best ‘bang for the buck’ with the limited resources available.”
- Award of the grants will be by “weight” with projects on the Master Plan receiving more weight than those not included in the Master Plan.
- Testimony will be received from applicants with the Board evaluating each application according to the “best bang for the buck” and the benefit to the greatest number of Keizer residents.
- There will be no minimum or maximum amount (aside from the total available)
- Firm start and completion dates must be provided by the applicant
- Funding must be complete by June 30 of the budget year
- Applications will not be limited to one project
- Applicants may apply for more than one grant
- Grants are reimbursement grants. Applicant will need to complete the project, have it accepted by the City, and provide copies of receipts for materials and other costs associated with the project to receive reimbursement.
To access the form, please click here.